You are going to use an outside company to create a website for your business from Assignment 1. To get a quote from the outside company you need to develop a Request for Proposal (RFP) for the new website. According to Wikipedia, “An RFP is a document that solicits proposal, often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals.”
You need to define for the web development company what you want them to do, so that they can provide a good estimate for what you want delivered on your website. (Assignment 3, you will create the actual website, based on your RFP).
For help designing an RFP, Google “How to create an RFP for a website.” Note: This is partially a research project!
Following are links that can begin your research:
https://www.newmediacampaigns.com/blog/website-design-request-for-proposal-template-tips
http://webgoddess.net/request-for-proposal/
http://www.gravitatedesign.com/blog/how-to-write-rfp-website-design/
https://tenderspage.com/everything-need-know-rfp-process/
This proposal should include items such as but not limited to the following:
1. Company Overview
a. Company goals and vision
b. Objectives you want to achieve by the website (the reasons for your web site)
c. Audience for your site
2. Website Requirements (functionality requirements)
a. Work to be performed by the contractor
b. Installation work, if any
c. Acceptance criteria
d. Acceptance testing (how will the site be tested)
e. Who will host the site?
f. Technology Requirements
g. Who will maintain the site after hand-off?
h. Specific requirements for your site
i. Color schemes
ii. Pages i.e., a home page
· How many pages should link to it (at least 4)
· How the pages should navigate (what leads to what)
iii. Basic page design (aesthetics)
· what you want on each of the pages
iv. Types of transaction
v. CRM Techniques
vi. Etc..
3. Schedule
a. Start date
b. End date
c. Milestone dates
d. Review dates
4. Proposal Process and schedule
a. RFP sent to bidders
b. Proposal due to Customer
c. Final selection
5. Proposal evaluation criteria
a. How will you evaluate the bidders?
6. Estimate cost (budget)
7. Service level agreements
8. Privacy policies
Point value distribution:
Creation of the RFP itself: up to 50 points
· 20 points for completeness of the RFP (Components of the RFP)
· 25 points for the content within the components of the RFP
· 5 points for grammar / spelling / and professionalism
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